TN Crafter’s Market – Organizer Cancellation Policy

TN Crafter’s Market is dedicated to hosting safe, enjoyable, and well-organized community events. However, there may be circumstances where an event must be postponed, modified, or canceled by the organizer. The following policy outlines how TN Crafter’s Market handles these situations and what Vendors and Sponsors can expect in the event of organizer-initiated changes.

I. Full Event Cancellation

TN Crafter’s Market reserves the right to cancel an event if circumstances arise that make it unsafe, impractical, or impossible to proceed. Such circumstances may include, but are not limited to:

Venue closure or loss of access
Severe weather or dangerous environmental conditions
Public safety concerns
Staff emergencies
Insufficient vendor participation to support a viable market
Government or municipal restrictions
Threats or emergencies impacting community safety

What Vendors and Sponsors Receive

If TN Crafter’s Market fully cancels an event:

Participants may choose one (1) of the following:

A full refund of fees paid, or
A credit/rollover toward a future TN Crafter’s Market event of comparable size

Refunds or credits apply only to booth or sponsorship fees paid to TN Crafter’s Market.

Non-refundable third-party costs (travel, lodging, materials, permits, etc.) are the responsibility of the Vendor or Sponsor.

II. Event Rescheduling

If an event must be rescheduled due to weather, venue conflicts, or other unforeseen circumstances:

All Vendor and Sponsor registrations will automatically transfer to the new date.
TN Crafter’s Market will notify all participants via email and public announcement.

If a Vendor or Sponsor Cannot Attend the New Date

Participants may choose:

A credit toward any future TN Crafter’s Market event, or
A refund, in accordance with the event’s Refund Policy

III. Partial Cancellations & Modifications

TN Crafter’s Market may need to adjust event operations for reasons including, but not limited to:

Loss of outdoor or indoor event space
Hazardous weather affecting only part of the venue
Venue-imposed restrictions on electricity, parking, or layout
Changes to event hours
Safety-driven modifications

How This Is Handled

TN Crafter’s Market will:

Communicate any major changes promptly
Make reasonable efforts to adjust booth layouts fairly
Prioritize participant safety and event quality

Because expenses are often already committed, partial event adjustments do not automatically qualify for refunds, but credits may be offered at the organizer’s discretion depending on the extent of the modification.

IV. Force Majeure Clause

TN Crafter’s Market is not responsible for cancellations or changes caused by circumstances outside of its control, including but not limited to:

Severe weather
Natural disasters
Emergency evacuations
Widespread power outages
Civil disruptions
Public health emergencies
Government or venue mandates

In These Situations

TN Crafter’s Market will make every effort to:

Reschedule the event, or
Offer credits or reasonable accommodations

Refunds may or may not be available depending on expenses already incurred and the overall situation.

V. Communication & Notification Procedure

In the event of organizer-initiated cancellations or major changes:

Participants will be notified by email, social media, and/or website announcements.
TN Crafter’s Market will provide updates as soon as new information becomes available.
Affected participants will receive instructions regarding refunds, credits, or next steps within a reasonable time frame.

VI. Acceptance of Organizer Cancellation Policy

By applying to participate in any TN Crafter’s Market event, Vendors and Sponsors acknowledge and agree to this Organizer Cancellation Policy, including all provisions regarding refunds, credits, and event modifications.